Recruitment Privacy Notice

Margaret Thompson Medical Centre

Margaret Thompson Medical Centre is committed to protecting the privacy and security of personal information provided during the recruitment process.

This Recruitment Privacy Notice explains how we collect, use, store and share the personal information of people who apply for employment with our practice.

Who We Are

Margaret Thompson Medical Centre is the Data Controller for the personal information you provide as part of your job application.

Information We Collect

As part of the recruitment process, we may collect and process the following information about applicants:

• Name, address and contact details
• Employment history, skills, qualifications and training records
• Application forms, CVs and covering letters
• References from previous employers
• Proof of identity and right to work documentation
• Disclosure and Barring Service (DBS) information where required for the role
• Equality, diversity and inclusion monitoring information
• Occupational health information where relevant to the role
• Any other information provided during the application and interview process

How We Use Your Information

We use applicant information to:

• Assess suitability for employment
• Shortlist and interview candidates
• Verify qualifications, professional registrations and employment history
• Obtain references
• Carry out pre-employment checks, including right to work and DBS checks where applicable
• Communicate with applicants throughout the recruitment process
• Meet our legal, regulatory and contractual obligations
• Maintain recruitment records and audit trails

Lawful Basis for Processing

We process your personal information under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

The lawful bases for processing applicant information are:

• Article 6(1)(b) – Processing is necessary to take steps at your request before entering into an employment contract.
• Article 6(1)(c) – Processing is necessary for compliance with a legal obligation.
• Article 6(1)(e) – Processing is necessary for the performance of a task carried out in the public interest.

Where we process special category data, such as health information, we do so in accordance with Article 9 UK GDPR and the Data Protection Act 2018.

Who We Share Information With

Your information may be shared with:

• NHS Jobs
• Disclosure and Barring Service (DBS)
• Occupational Health providers
• Referees you have nominated
• NHS England and other regulatory bodies where required by law
• Third-party IT and recruitment system providers acting on our behalf

We will only share information where necessary and will never sell your personal information to third parties.

How Long We Keep Your Information

Recruitment records are retained in accordance with the NHS Records Management Code of Practice and local retention schedules.

If your application is unsuccessful, your information will only be kept for as long as necessary to meet recruitment, legal and regulatory requirements, after which it will be securely destroyed.

If your application is successful, relevant information collected during the recruitment process will become part of your employee record.

Your Rights

Under data protection law, you have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request erasure of your personal information in certain circumstances
• Request restriction of processing in certain circumstances
• Object to processing where applicable
• Lodge a complaint with the Information Commissioner's Office (ICO)

Contact Us

If you have any questions about this Recruitment Privacy Notice or how your personal information is used, please contact:

Practice Manager: Anne Meacock
Margaret Thompson Medical Centre
Email: [Insert Practice Email Address]
Telephone: [Insert Practice Telephone Number]

Information Commissioner's Office (ICO)

If you are unhappy with how we handle your personal information, you have the right to complain to the Information Commissioner's Office (ICO).

Website: https://www.ico.org.uk

Main Improvements Made

• Changed all wording to address applicants directly ("you", "your application") rather than referring to applicants in the third person.
• Removed the internal NHS Jobs submission instructions, which should not appear on a public website.
• Simplified and modernised the language to make it easier for applicants to understand.
• Added a statement explaining that successful applicants' recruitment information will form part of their employment record.
• Improved readability with website-friendly headings and structure.